Office of the Registrar

Registration is overseen by the Office of the Registrar.

In addition to overseeing registration activities, the Office of the Registrar is the official steward of student records, provides services such as graduation verification or transcript requests and works closely with Academic Affairs and Academic Advising in preserving the integrity of academic policies.

Registration Information

Menlo College offers courses taught by outstanding faculty in smaller class sizes during the Fall and Spring semesters and Summer Session. Summer Session is generally open enrollment for non-degree-seeking Guest Students. Guest Students cannot register until all tuition and fees are paid in full. Students who seek to receive a degree through Menlo College must complete the regular Admission Requirements. The summer Schedule of Classes and registration is available during April. Please refer to the Summer Registration Form for summer registration information and instructions.

New!  – CED 490 CPA REVIEW is a CPA review course partnered with Becker CPA and taught at Menlo College by a Becker instructor.  Students interested in Becker CPA Review should register on Becker’s website.  In addition, students interested in earning 6 semester units toward their 150 CPA licensure may sign up for Menlo College credits.  You must register and complete the Becker courses at Menlo College in order to earn the credits. To register for Menlo College CPA Review, please complete the CPA Registration Form.

The most current schedule information is available online through MyMenlo. You do not need to login to view course offerings. All current Menlo students may register, add or drop a course by logging into MyMenlo and selecting the appropriate Fall or Spring schedule. First time Menlo students are registered by their academic advisor.

Prior to registration, freshmen and sophomores must meet with their academic advisors. To find your appropriate registration day, please refer to the Academic Calendar. Students who are unable to register for a course online for any other reason may also complete an Add/Drop slip. Students who have any holds on MyMenlo accounts must contact the appropriate office(s) for clearance prior to registration.

FERPA (Family Educational Rights and Privacy Act) and Directory Information

When a student begins post-secondary education or reaches the age of 18 (whichever comes first) the student has rights to his or her education records and the privacy of these records under the protection of the Family Education Rights and Privacy Act of 1974, commonly known as the Buckley Amendment or the FERPA law.

The student can exercise these rights to have some control over the disclosure of records, inspect and review his or her records and seek to amend records believed to be incorrect by the student. There are some types of information within student education records that can be released prior to the student’s consent, known as Directory Information. This information may consist of a student’s dates of attendance, degree information and honors or athletic information. Some of this information is also used when publishing honors lists, commencement programs and other institutional publications. Students may request to withhold this information at any time.

Students who wish to inspect or review their records, or change their preferences or approved releases, may at any time visit the Office of the Registrar and make requests or changes in writing by completing the FERPA Release form. Forms must be completed in person with valid photo identification. More information on FERPA can be found on the website of the US Department of Education and also on the FERPA Release form.

Student Tax Reporting

Purpose of the Form 1098-T

The IRS requires Menlo College to issue Form 1098-T, Tuition Payments Statement, to each student by January 31. The Form 1098-T is an information tax document to aid taxpayers (parents and students) in determining whether they are eligible to claim a tax deduction or one of the education tax credits. For more information, visit and enter 1098T in the search field.

Social Security Number

What if I did not receive a 1098-T form?

If you have already provided your social security number to Menlo College, please contact the Business Office at 650.543.3781 or email

If you have not provided your social security number to Menlo College, please complete the W-9S form and provide it to the Office of the Registrar.

Academic Request Services

The Office of the Registrar maintains all student academic records, and the links to our services are provided below. The Office of the Registrar is committed to providing all services in an expeditious manner, but during peak seasons, please refer to the individual forms for expected processing times. Each form should be downloaded, printed out and returned via post, fax or email. Forms can also be completed in person at the Office of the Registrar. If you are unable to print out the form, you may provide the request in writing with all the necessary information that is required on the forms. Requests without signatures or verbal requests will not be processed.

Transcript Requests

Transcript Request form (PDF)

Transcript requests must be made in writing with signature and all information required on the Transcript Request form. Emailing a request is not acceptable unless the Transcript Request form or hand-written letter with signature is attached. Applicable fees are also required at the time of service.  Please refer to the Transcript Request form for associated fees.  Acceptable forms of payment are check, money order or Visa/Mastercard number. Be sure to include the expiration date.  Payment can also be made online through the Transcript Request Payment form.  The online Transcript Request Payment is not a request in itself, and a signed transcript request form is still required.  Students must clear any outstanding financial obligations with the Business Office prior to the release of any transcripts.

Current students are able to print out unofficial transcripts through MyMenlo without an associated fee.  Students who are no longer enrolled have access to MyMenlo for six months after the last date of attendance.  Unofficial transcripts can be mailed, faxed, or emailed.  Official transcripts will be mailed in a sealed envelope directly to schools, organizations, to the student or they may be picked up by the student. Valid photo identification is required at the time of pickup.  If the student arranges for someone else to pick up the transcripts on his or her behalf, the student must provide the Registrar with a signed authorization on the transcript form.

Enrollment and Graduation Verification

Enrollment/Graduation Verification Form (PDF)

Students often request proof of graduation (or expected graduation) or enrollment verification for employment, insurance or loan deferment purposes.  Verifications are provided as a courtesy (there is no fee associated with this request), and standard processing during business days applies. After completing the Enrollment Verification and Graduation form, Menlo College will produce a verification on letterhead with the official embossed college seal.  The college seal is not visible for letters that are faxed or emailed. Enrollment verifications can only be provided for dates that the student was actually registered or pre-registered.  Subsequent requests may be required for future enrollment verifications.

New ! – If you need an immediate enrollment verification, please visit the National Student Clearinghouse. This service is available at any time with a minimal fee. Both students and third parties can access this service.

  1. Click on Order-Track-Verify (right-hand side) and select the second option in the drop down Verify Degrees, Enrollment & Certifications.
  2. Click on Verify Now, select Current Enrollment or Dates of Attendance and type in Menlo College for school selection.
  3. Enter name of student and make payment.

Transfer Course Approval

Transfer Course Approval form (PDF)

Students who intend on taking courses outside of Menlo College and wish to receive credit at Menlo should complete the Transfer Course Approval form prior to registering for the course.  The course description, which can be obtained from the outside institution, must be attached to the form.  The Office of the Registrar will review the course for approval and notify the student of the decision through email unless the student specifically requests another form of contact.  To receive credit, the student must pass the course with at least C- or above, and send official transcripts to Menlo College.  The transfer credit is not calculated into the Menlo College grade point average.

Student Information and Change of Address

Student Information/Change of Address form (PDF)

All students should update their permanent address and contact information with the Office of the Registrar as necessary through the Student Information and Change of Address form.  Important information may be mailed directly to students, including billing statements and academic notifications.  All requests to update contact information must be completed by the student. If you are a former student, easily update your contact information through

General and Information Request

Information/General Request form (PDF)

For any other request not mentioned above, the General and Information Request form can be completed.  Please be specific regarding the type of information you are requesting and the “send to” address of the party who should receive the information.

Academic Petition and Substitution Request

Academic Petition form (PDF) 
Substitution Request form (PDF)

A student who has evidence of a special circumstance that may render a college policy or procedure inappropriate may petition for special review of his or her case by completing an Academic Petition form.  Students may also request to substitute courses for graduation requirements by completing a Substitution Request form.  Petitions and substitutions are reviewed by the Faculty Appeals Committee. In some cases, the Academic Dean will review a decision of the Faculty Appeals Committee, and then this decision becomes final.  Students are advised to meet with their academic advisor and provide supporting documentation in addition to the form.  All Academic Petitions or Substitution Requests should be returned to the Office of the Registrar, and will be forwarded to the Faculty Appeals Committee or Academic Dean as necessary.

Course Description and Syllabus Request

Course Description and Syllabus Request form (PDF)

Menlo College can provide most course descriptions and syllabi for courses from 1995 to present.  Course descriptions are brief summaries of course content, and syllabi are a more in-depth description of course content and may include assignments, textbooks used and grading scheme.  Course information will be taken directly from the catalog that was in effect when the course was taken by the student. Students can complete the Course Description and Syllabus Request form.

Proposal for Individual Directed Research

Proposal for Individual Directed Research form (PDF)

Students who have scholarly interest in a particular area of study that is not regularly offered by Menlo College may propose an Individual Directed Research (IDR) course.  IDR courses must be approved by a faculty member and the Academic Dean with the Proposal for Individual Directed Research form.  IDR courses will be charged the same applicable fees as other scheduled Menlo courses.  After approval, all IDR forms must be returned to the Office of the Registrar for registration.

Diploma Replacement

Diploma Replacement form (PDF)

Diplomas are ordered three times a year (mid-July, mid-September and mid-February).  If you are in urgent need of graduation verification, you may request a verification letter from the Office of the Registrar or order an official transcript. Complete the Diploma Replacement form to request a replacement for a diploma certificate.

Veteran Affairs

Menlo College is proud to include those who have served in our nation’s armed forces, and their dependents, among the diverse population of students we welcome to our campus. The Office of the Registrar provides support to students participating in the Post 9/11 GI Bill (Chapter 33) and other VA programs. Students participating in the Post 9/11 GI Bill may be eligible to receive up to $20,235.02 (2014-2015 cap) annually towards net tuition and fees.

Menlo College also participates in the Veteran Affairs’ Chapter 33 Yellow Ribbon Program. Through Yellow Ribbon, in addition to the yearly benefit cap, qualified students may be eligible to receive additional funding from the VA to supplement Menlo College aid.  Funds may be used to offset remaining net tuition and fees, up to a maximum of $10,000 per year.  The VA makes Yellow Ribbon payments directly to Menlo College.

Menlo students may also receive VA education benefits through the Chapter 35 Dependents’ Educational Assistance (DEA) program.  Under the DEA program, the VA pays the student directly on a monthly basis.  For a more comprehensive explanation of benefits, please visit the website of the US Department of Veteran Affairs.

Menlo College is proud that our eligibility to participate in the Yellow Ribbon Program reflects our commitment to offer quality service to our veteran students.  Click here for more information on the Principles of Excellence.

How to Apply for Benefits

To apply for the Post 9/11 GI Bill click here.
To apply for Dependents’ Educational Assistance click here.


Menlo College