Dining and Housing

Applications and Forms

Policies and Requirements

At Menlo, we believe on-campus living is an essential part of the Menlo experience. We have instituted residence policies with the goal of maintaining a substantial on-campus student body, and making on-campus living a positive experience for all. Once you are accepted to Menlo, we will send you more detailed information and instructions regarding on-campus housing.

Residence Requirements

All unmarried students who are under the age of 21 before the start of a semester must reside on campus, unless they live with their parents or adult guardian within the vicinity of the college (defined as within 30 miles of the college). This policy does not apply to students with junior standing or those who have lived on campus for four semesters.

All international students must live on campus during their first year at Menlo. This will help you become more comfortable in the American educational system and student life at Menlo. However, international students with previous collegiate experience in the United States, or those who wish to reside with their parents in the immediate vicinity of the college, may petition the Office of Residential Life for a waiver of this requirement.

Changes in Residence Status

Students may not change from resident to day student status after July 15th for the Fall Semester or after December 1st for the Spring Semester—regardless of their eligibility to reside off-campus—without incurring a financial penalty. All requests for change of status must be made using the appropriate form available in the Office of Residential Life.

Resident Hall Policies

Resident Directors and Resident Assistants enforce all rules and regulations of the college. Students are expected to adhere to residence hall policies established in the interest of maintaining a pleasant, respectful and peaceful living atmosphere that is compatible with, and necessary for, a positive educational environment.

Policies are outlined in the Housing Application (Download PDF), as well as in the Student Handbook (which includes the Student Code of Conduct). Copies of the Housing Application are also available from the Office of Student Affairs.

Resident Refund Policy

A student who officially withdraws, changes residence status or who is otherwise removed from campus housing may be eligible for a refund. If you are eligible for a refund, the date that you officially check out of your residence hall room with a staff member is the date that will be used to calculate residence fee refunds.

Room and board fees will be prorated through the 20th class day of occupancy. Room and board is a combined fee, not separated for billing purposes. There is no refund beyond the 20th class day during a semester. For additional information, please see Tuition and Fees.

Accommodation Request for Documented Disability in the Residence Halls

In accordance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, Menlo College is committed to providing students with reasonable accommodation for well documented disability. Individuals who are seeking disability accommodations within the residence halls are encouraged to indicate this intention in their Housing Application. Additionally, please submit the following information to the Acting Disabilities Coordinator as soon as possible:

Documentation from your healthcare provider that states the following:

A letter from the student that describes:

This information should be mailed to the following address:

Menlo College
Office of Student Affairs
1000 El Camino Real
Atherton, CA 94027

ATT: Acting Disabilities Coordinator

Still have questions? Please contact the Office of Residential Life.

Storage Services Offered

Residence Life is pleased to announce that we have arranged with professional storage vendors collegeboxes.com (for storage of boxes and individual items, and for “at your door” moving services) as our preferred vendors to provide summer storage.

Collegeboxes.com, owned by U-Haul International, Inc., will store student’s belongings, including odd-sized items as well as boxed items, in their nearby, secure, climate-controlled facility and will transport them to and from campus as part of the service fee. Collegeboxes also offers “At Your Door” pickup and delivery boxes and packing supplies, and shipping to and from school.

*Please note: Menlo College assumes no responsibility for loss of, or damage to, items in storage. Additionally, contracts with our preferred vendor, Collegeboxes.com, are entered into by the student and the company. Menlo College is not a party to these contracts.

Collegeboxes offers a full service storage option to Menlo students.

Here’s how “Menlo At Your Door Service” works:

  1. Sign up for At Your Door service online and select the pick-up date and time most convenient for you.
    • Go to Collegeboxes.com, click on “Summer Storage & Shipping.” Select Menlo College “At Your Door” Service – Atherton,CA
  2. Boxes and supply purchase options.
    • A starter kit purchase is required during sign up process. The starter kit will be shipped to you via FedEx or UPS. Kit includes 5 boxes, tape, marker, 10 label pouches, and 5 zip ties.
    • Additional U-Haul boxes and supplies will be available for purchase at locations indicated below when Collegeboxes comes to campus.
  3. Log in to your Collegeboxes.com account to create and print storage
    and shipping labels.

    • For items you want stored over the Summer: Create, print, and affix storage labels to your boxes, bike, and/or odd-shaped items.
    • For boxes you want shipped home: Create, print, and affix shipping labels to your boxes (only boxes can be shipped). These boxes will be transported to the U-Haul Center and then shipped via UPS after being picked up from your residence hall.
  4. Collegeboxes scans and stores items labeled for storage and ships boxes labeled for shipping.
  5. When you return in the Fall, your stored items will be delivered to your new dorm room on your selected delivery date and time.

*Boxes and supplies may also be purchased for personal use.

Here’s how the “Ship To School” service works:

  1. Sign up online, purchase starter kit, enter pick-up date and address, and select final delivery date and dorm.
    • Go to Collegeboxes.com, then click on “Summer Storage and Shipping.” Select Menlo College, “Ship To School.”
  2. Collegeboxes ships you a starter kit
    (includes 5 boxes, tape, label pouches, and a marker)
  3. Pack your boxes and affix barcode labels you create using your Collegeboxes.com account
  4. Schedule a UPS/FedEx pickup for your boxes from Collegeboxes.com account
  5. Collegeboxes receives and holds your boxes at our secure climate-controlled storage facility
  6. Collegeboxes delivers your boxes directly to your room, on the date and time selected

Collegeboxes.com’s Ship To School service increases the ease and efficiency of moving into residences and shipping packages. This service provides a cost-effective, convenient, and reliable way to transport your personal belongings and packages, having them delivered directly to your room at a specific time.



Menlo College