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Preparing for Commencement

Senior Fairs

If you were unable to attend the live events in February, here are the links to the recordings:

February 15 Senior Fair
February 16 Senior Fair

We will host additional meetings in late April and early May to review final information regarding the ceremony, both for graduates planning to participate in-person as well as those who will be celebrating virtually. Those dates are still TBD so keep checking your email!  

Class Rings

Information for ordering class rings can also be found on the Herff Jones site.  Please note that the deadline for ordering to receive a discount, is 12 p.m. on March 31, 2021

Caps, Gowns, and Hoods

Orders must be submitted online at http://colleges.herffjones.com/college/_menlo/ no later than 8:59 p.m. Pacific time on Monday,March 15.  Your order will ship to the address you provide.  There is no charge for your cap and gown.  However, your graduation gown is a rental and must be returned using the packaging provided with your order.  Gowns must be returned and postmarked by May 22, 2021.  Please keep the return packing slip you receive in order to return the gown according to the information provided by Herff Jones.  A fee will be charged to your student account if the gown is not returned.

Honor Cords

Honors listed in the Commencement Program and announced on Commencement Day are considered Expected Honors only as they are based on your cumulative GPA as of the end of the Fall Semester.  If you are graduating with Expected Honors and will be attending virtually, honor cords will be sent to you via USPS.

Please note: Any honors listed in the Commencement Program and announced at Commencement are considered unofficial. Your diploma will reflect any official Academic Honors earned based on your final cumulative GPA, and may be different than Expected Honors referred to during Commencement exercises.

Honors are determined as follows:

Photographs

You may take advantage of scheduling Senior portraits prior to Commencement Day. Our photographer, Doug Peck, is available to come to campus by appointment. Please contact him at photodpeck@aol.com to schedule a shoot. More information can be found here.

Commencement Ceremony Program

The names of all graduation candidates are published in the Commencement Ceremony Program. The Commencement Program will list your degree, major, concentration (if any), hometown, expected honors and honors society membership. This information will be taken from the Commencement Information Form you complete.

The Commencement Information form must be completed no later than Monday, March 15, to guarantee accuracy of the information listed in the program. Changes cannot be made to the Commencement Ceremony Program after Friday, March 27.

Commencement Rehearsals

Details on commencement rehearsals are still being finalized.  More information to come.

Guests

Due to State and County restrictions that may be in place, the number of guests you may invite will be limited to two individuals. (Be sure to notify friends and family members that the ceremony will be live streamed this year!) Tickets will be distributed online, and seating will be designated for ticket holders. Only individuals with tickets will be able to attend. Security personnel will monitor the seating area. Please be aware that this is an outdoor ceremony. The day may be warm (seating in the shade is limited) or it may rain. The ceremony will be held outdoors, rain or shine

Special Accommodations

We strive to accommodate participants or guests with special needs (such as a hearing impairment or physical disability). Please contact Linda Teutschel in the Office of the President at (650) 543-3744 or linda.teutschel@menlo.edu no later than Friday, April 23, with questions or concerns.

Changing Your Mailing Address

All residents with a campus mailbox should notify important mail sources (family and friends, DMV, banks and insurance companies, etc.) of their new address. You will not be able to change your address with the US Postal Service, as your mail has been delivered to the College, not to you directly.

To ensure that you continue to receive vital pieces of mail, email your new mailing address to rick.edge@menlo.edu or complete the change of housing form. The campus post office will forward your mail for up to 3 months. However, magazines, newspapers and junk mail will not be forwarded.

Diplomas

Menlo College diplomas will list your name, degree, major, month and year of graduation, and any official Academic Honors. The diploma will not list your concentration. The name that will be printed on your diploma will be taken from your graduation petition.

Your diploma will be sent via the U.S. Postal Service to the address provided on your graduation petition. Please note that the process to verify graduation requirements, confer degrees and order diplomas can take several months, so choose your mailing address accordingly. If you specified that you will pick-up your diploma, you will receive a notice at the address provided on your graduation petition or a phone call when you diploma is available for pick-up. Your diploma will not be released if you have not returned your graduation gown to the Campus Store, or if you have any outstanding holds or financial obligations to Menlo College. If you have any questions regarding your diploma, please contact Patty Lev in the Office of Academic Advising at (650) 543-3845 or patty.lev@menlo.edu.

December and May Graduates
If you are cleared by the Business Office and have met all degree requirements, you will receive your diploma by the U.S. Postal Service (unless you are picking up your diploma) approximately twelve to fourteen weeks after Commencement.

August Graduates
If you are completing additional units during the summer at another institution, an official transcript must be received by the Office of the Registrar by September 2021.

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