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Turning on 2-Step Verification for Menlo Accounts

What is 2-step verification?

2-Step Verification (also known as two-factor authentication) adds an extra layer of security to the single layer provided by your password. After you turn on 2-Step Verification, there’s an extra step before you’re logged in – you’ll be asked for a code that will be sent to your phone as a text or voice message or to a mobile app on your phone. If you choose to trust that particular computer, you won’t have to use 2-Step Verification again on that particular computer for 30 days.

You can also set up alternate phone numbers to receive codes, and if you’re using an email application such as Outlook, you can use Google application specific passwords.

2-Step Verification is recommended for all Menlo College faculty, staff, and students. We also encourage you to add 2-step verification to your personal email, banking, social networks, and other online services you use that support it.

Turning on 2-step verification

  1. In your Gmail, click your Profile Picture in the upper right-hand corner. (If you haven’t uploaded a profile picture, it might just be a generic circle with your first initial). Then click My Account
  2. Click on Sign In & Security, then scroll down and click on 2-Step Verification
  3. On the 2-Step Verification page, Click the Get Started button
  4. On the next page, Re-Sign in with your Menlo account credentials
  5. On the Set up your Phone page, add the phone number that you want the Verification codes sent to. You can have the code sent as a text or as voice phone call. Click Try it to test and verify.
  6. Check your phone for the Verification code.
  7. On the Verify your phone page, enter the Verification code you received on your phone, and click Verify. Then click Turn On to enable 2-step verification.
  8. 2-Step Verification is now turned on
  9. If prompted to “Reconnect your apps,” click Skip.
  10. Next, add backup phone numbers and print one-time-use backup codes to carry with you in case you don’t have access to your phone. (If you need to get back to your Account Settings page, click the left arrow at the top of the page and go to 2-Step Verification).
  11. You can change settings or add backup phones or print backup codes at any time by clicking your Profile Picture or your email address in the upper right-hand corner; and then clicking Account.

Instructional video

Using Outlook or Apple Mail? Enable app passwords

An App Password allows 2-Step Verification users to access their account from apps or devices that do not support verification codes, for example Outlook on your PC or Mail on your Mac. See Google’s instructional page “Sign in using App Passwords.”

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