What Are Course Reserves?
Reserves are items (books, videotapes, CDs, etc.) placed on special shelves behind the Circulation Desk at the request of faculty members who wish to make material available to more students by reducing the length of the borrowing period. Items are normally placed on reserve for the duration of a course (usually one semester). At the end of the semester they are removed from reserve status and returned to the professor or to the Library's circulating collection.

What Kinds of Materials are Placed on Course Reserve?

• Library Owned: Cataloged materials including reference books, circulating materials, periodicals, etc.
• Folder: Reading materials (photocopies) provided by the instructor. Copyright clearance for photocopies is the responsibility of the professor.
• Personal: Materials provided by the professor from their personal collection.
• Permanent Reserve: Consists of high-demand items and special materials.

What is the Loan Period for Course Reserves?

• 2 hour reserve: item must be kept in the Library and must be returned to the circulation desk after 2 hours.
• Overnight reserve: item can be taken out of the Library and must be returned to the circulation desk 24 hours later.

How Can Course Reserve Materials be Located?

• Reserve materials are listed in ROSIE, the Library Catalog, under Course Reserves and may be searched by Course or Professor.

• If you are searching by Professor, please enter the last name. (Example: Lopez)
• If you cannot locate your course by professor, please search by course name or course number.
  (Example: Introductory Spanish 2 OR SPA 002)
• Click on your course. Write down the call number(s) or title(s) of the item(s). Keep this information for future reference.
• Reserve materials are shelved at the Circulation Desk. Ask the staff member for assistance in retrieving the material(s) you need.

What is Required to Check Out Course Reserve Materials?

• A valid Menlo College I.D. card must be presented when requesting course reserve material.
• A maximum of 5 Reserve items can be borrowed at any given time.

• Reserve materials may not be renewed by phone, email or on the web.
• Items not in demand by other patrons may be rechecked out at the Circulation Desk.

• Return course reserve items directly to a Library staff member at the Circulation Desk. Patrons are responsible for the safe return of reserve items.
• Reserve items should not be placed in the Circulation Desk bookdrop.
• If the Library is closed, a reserve item be placed in the after-hours bookdrop.

• All reserve materials are due at a specific hour. Late fines will accrue for each hour items are overdue.
• Fines accumulate at $1.00 per hour. Patrons are responsible for knowing the date and time items are due back. The staff member checking out the item will provide this information.
• Loan periods are fixed and cannot be changed by the library staff. Fines are assessed to encourage prompt return of materials. Fines accrue all days and all hours the Library is open.

How Faculty May Place Items on Course Reserve

• To place items on reserve, faculty members must fill out a Reserve Request Form for each course. Blank request forms are available at the Circulation Desk or may be downloaded and printed (Reserve Request Form).
• Please Note: Interlibrary loan items cannot be placed on reserve.
• Please allow a minimum of 2 days for processing.
• Items are processed for reserves in the order in which the Reserve Request Forms are received.
• Personal copies of an item are placed on reserve at the owner's risk and must be collected at the end of each semester.
• All materials are removed from the reserves shelf at the end of each semester.

• Reserves will be available until the last day of final exams.
• Reserve items are removed at the end of each term.
• Personal copies are returned, unless other arrangements are made with the professor, and Library items are returned to Library shelves.

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