Proposing & Approving Internships

Menlo College Internship Supervisor Manual

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Approval Process for Internship Sites

Prior to a student beginning an internship, the associate director or director of internships at Menlo College will review the proposed internship description and schedule a site visit with the prospective supervisor or internship manager at the organization to approve the internship. If, after reviewing the requirements and criteria below, you are interested in hosting a Menlo College intern, please complete and submit this online form. One of our staff members will contact you to begin the approval process.

Menlo College begins the placement process for summer and fall internships during winter; and placement for spring internships begins in the fall. Students are asked to apply for and finalize internships the semester prior to when they would like to complete an internship. Internship organizations are free to create their own application and screening processes for prospective interns.

Internship Criteria

To ensure that a field experience is educational, and thus eligible to be considered a legitimate internship, Menlo College has adopted the National Association of Colleges and Employers (NACE) criteria for a quality internship: 

  • The experience must be an extension of the classroom: a learning experience that provides for applying the knowledge gained in the classroom. It must not be simply to advance the operations of the employer or be the work that a regular employee would routinely perform.
  • The skills or knowledge learned must be transferable to other employment settings.
  • The experience has a defined beginning and end, and a job description with desired qualifications.
  • There are clearly defined learning objectives/goals related to the professional goals of the student’s academic coursework. 
  • There is supervision by a professional with expertise and educational and/or professional background in the field of the experience.
  • There is routine feedback by the experienced supervisor.  
  • There are resources, equipment, and facilities provided by the host employer that support learning objectives/goals. 

The following internships will not be approved for academic credit through Menlo College:

  • Internships outside of the San Francisco Bay Area
  • Virtual / remote internships or internships in home-based offices
  • Internships where a family member is supervising or is in a position of authority over the intern
  • Organizations where the student has previously volunteered, interned, or worked
  • Internships where the intern’s schedule will not allow him or her to attend the required internship seminar on campus
  • Internships that do not meet the program time frames or on-site time commitments of the program
  • Internships where the organization does not carry adequate general liability insurance

If the internship does not meet the criteria outlined above, then it mostly likely qualifies as a part-time or full-time job opportunity. To post a part-time or full-time job for current Menlo students or alumni, please visit our Career Services page.

Supervisor Responsibilities

In addition to providing training and regular, on-site supervision and mentorship, internship supervisors are asked to:

  • Provide a clear internship description that outlines the intern’s responsibilities and desired qualifications for the position before the internship begins.
  • Meet with their intern at the beginning of the internship to review his or her Internship Learning Plan to make sure that the proposed learning objectives and activities are appropriate and will help the student develop professionally.
  • Meet with and provide constructive feedback to the intern at mid-term and conclusion of the internship, using Menlo’s intern performance evaluation form.
  • Adhere to all state and federal employment laws. Unpaid internships must follow the Fair Labor Standards Act guidelines for unpaid internships set forth by the U.S. Department of Labor.